Ancient City is currently looking to greatly expand our administrative team roster for 2017. The administrative team is the backbone of Ancient City Ensemble and is a wonderful opportunity to build your skills while directly contributing to Ancient City's success.
There is no need to have any musical experience to be a part of the administrative team. We are looking for dedicated individuals to help us take the ensemble to the next level.
If you are interested in becoming a member of the administrative team, please review the roles below and please fill out the form at the bottom of this page. Once you submit the form, you will be contacted by a member of the Ancient City Administration Team.
If you have any questions, please don't hesitate to email firstname.lastname@example.org.
Administrative AREAS of need
Facility/Truck: Find a couple cheap facility options (warehouses) pre-season and send them date requests. Follow up with the facility at the beginning of each week for the following weekend to be sure there are no special event conflicts. Be sure to the know the rules of the facility (hours allowed to play, light use, air conditioning use, parking, outside areas allowed to use). Set up all the truck rentals before the season starts and call a week in advance to confirm. Find a couple truck drivers to help for the season and the Dayton trip.
Budget/Dues Collection/Equipment Orders: Set the budget with the executive director and keep track of spending throughout the season. Collect dues the beginning of each month and message/call individuals as soon as they get behind. Collect equipment needs from the staff on a regular basis and places all the orders. In charge of ordering: sticks, mallets, heads, floor tarp, drum wraps and uniforms.
Trips/Dayton: Arrange the bus/transportation, housing, rehearsal site(s), itinerary for members, food arrangements if doing as a group.
Social Media and Website: Controls our website, Facebook (home page, ACE bass and ACE Family pages), Twitter and Snapchat accounts. Takes pictures/videos and post updates 1 or 2 times a week. Also post before performances with the date/time and after the performance with results.
Marketing, Merchandise and Booth: Develops and executes branding for the ensemble. Orders all merchandise needed for the booth. Advertises on social media about the merchandise and sets up the booth at Premiere, Percussion Focus and the Friends and Family Night. Arranges the signup sheet for volunteers at least two weeks in advance.
Parent/Volunteer Liaison: Collects all the parents/volunteer info from the member paperwork and makes an email/call list. Informs everyone of upcoming performances/events and helps get volunteers for the booth, prop building, uniform alterations, fundraisers and trips.
Fundraising: Provide sponsorship letters to each member. Solicit corporate sponsors. Organize the beach performances with the second line, stay in touch with IMG about possible gigs, bring new fundraising ideas to the table.